Sage 200

Sage 200 (Mid Market Solution) is Sage’s latest mid-range business solution, built on the .NET platform. It is a powerful accounts and trading solution with unrivalled usability and customisation capability.

• Straightforward to implement and easy to learn, Sage 200 offers the ideal "out of the box" solution for many companies with complex business processes.
• Sage 200 is also an ideal upgrade path for many Sage 50 users who are experiencing rapid growth

Sage 200 meets needs across your business:

Accounts and Finance
Sage 200 flexes to your business, allowing you to budget by cost centre and department. Powerful consolidation of multiple companies – even with different nominal structures and operating currencies - means your system can grow with your business. Alerts and batch entry features ensure rapid, error-free data entry, while in-depth reporting and graphical analysis ensure you are always in control. Find out more.

Customers
Deal effectively with customers by storing all details and maintaining effective credit control. If a significant number of your customers need to deal in a foreign currency, Sage 200 gives you the tools to meet this need – effectively.

Suppliers
Maintain consistent, controlled relationships with your suppliers. Store full details of your purchases and benefit from tools to help you make the best use of your credit terms with your suppliers.

Stock Control
Sage 200 allows you to organise and closely manage your product lines. You can manage different stock locations completely independently, in terms of replenishment, sales, reporting and stock takes. Custom search categories and wildcard searches will assist you in managing large numbers of product lines. Serial and batch controlled items can be managed, and you can buy and sell in different units of measure.

Business-specific Requirements
Sage 200 can be customised for your business, and integrated with industry-specific software.

Features and Benefits

Sales Ledger:
This function processes your sales transactions and stores your customer account records. Within the sales ledger you can:

• Set up individual customer accounts.
• Process orders in up to 100 currencies.
• Graphically analyse and present customer data.
• Use the batch data entry function.
• Vary terms of business by customer account.
• Invoice one address (eg. branch office) and send statements to another (eg. head office).
• Use the drill-down facility to analyse sales ledger data by individual entry, allowing a detailed review of each transaction.
• Drill down to orders placed in the Sales Order Processing module (if installed).
• Analyse how and when invoices have been paid.
• Use the discount matrix facility, which allows you to create individual price lists for your customers (NB: the Price Book module, included with the Commercial Suite, takes over this functionality).
• Analyse customer accounts using three user definable categories (eg. regional, volume, credit rating).
• Use the unlimited transaction history storage facility.
• Use the full credit management capabilities, which include sending out debtors letters and statements, making provisions for doubtful and bad debts, and placing accounts on 'hold' .
  

Sales Order Processing:
This option controls the processing of sales orders from initial recording of an order through to the despatch of goods and the update of stock control and accounting modules. Within the SOP option, you can:

• Determine which users have access to specific functions (eg profit check, change prices, view discounts, override credit hold).
• Use three modes of order entry (Rapid, Full, and Trade Counter).
• Quickly locate stock items using wildcard search or custom search categories.
• View unlimited alternative stock items during order entry.
• Check margin on a sales order line (if authorised) to allow price negotiation.
• View how the price has been calculated on a sales order line.
• Add stock, free text, additional charges and order comment lines to orders.
• View the order onscreen as it will appear on the invoice, and move items around to suit.
• Record payments with orders, eg deposits.
• Choose different pricing options, e.g. VAT exclusive or inclusive.
• Produce a copy order without re-keying data.
• Manage repeat and call-off orders for the same customers.
• Use the Goods Return/Credit Note facility.
• Process orders in up to 100 foreign currencies.
• Hold multiple delivery addresses for each customer.
• Print Order acknowledgements.
• Create the picking lists and delivery notes.
• Prioritise customers when fulfilling outstanding orders.
• Attach important notes to the order.
• Add sales and marketing messages to orders.
• Consolidate several orders on to a single invoice.
• Record and report on cancelled order lines.
• Quickly locate an existing sales order and view all details of it, including status of invoices, allocations and dispatches.
  

Price Book:
This brings all elements of pricing into a single, easily manageable area. Within the Price Book, you can:

• Create unlimited (and currency-aware) price bands for your products.
• Create discount schemes based on unlimited quantity breaks.
• Create discount schemes based on order values.
• Combine price bands and discount schemes if required.
• Attach customers or groups of customers to each pricing scheme.
• Validate all prices to ensure minimum margins are met.
• Create different prices for different units of measure.
• Export/Import prices for manipulation outside Sage 200 - I.E in an Excel spreadsheet.
• View discounts and price bands for your customers
• View and print a price list for each customer.
  

Purchase Ledger:
This function processes purchase transactions and stores supplier details. Within the purchase ledger, you can:

• Set up individual supplier accounts.
• Process transactions in up to 100 currencies.
• Drill down to orders placed in the Purchase Order Processing module, if installed.
• Graphically analyse and present your suppliers' data.
• Vary terms of business by supplier account.
• Use batch data entry.
• Analyse supplier accounts using three user definable categories (for example, region, account type and terms).
• Use the drill-down facility to analyse purchase ledger data by individual entry.
• Analyse how and when an order has been paid.
• Use the unlimited transaction history storage facility.
• Create payment lists by due date, edit the lists to exclude or include a particular payment, and once the list is complete process payment automatically.

Purchase Order Processing:
Within this option you can control the processing of purchase orders, including the production of supplier documentation and the update of stock control and accounting modules. Purchase Order Processing allows you to:

• Set stock items for back-to-back ordering.
• Define a default supplier for each stock item.
• Quickly view what is required to replenish shortfalls, based on back-to-back orders and minimum stock levels in each stock location.
• Allow the system to order required items automatically from default suppliers at last price paid.
• Produce reports to assist in price negotiation with suppliers.
• Consolidate multiple purchase orders.
• Produce copy orders without re-keying data.
• Match purchase invoices to delivery notes and deliveries (3-way GRN).
• Manage goods returned to suppliers for credit or replacement.
• Match a single supplier invoice to multiple orders.
• Process orders in up to 100 foreign currencies.
• Use the order authorisation facility.
• Attach important notes to the order.

Nominal Ledger:
This option gathers data from all the other ledgers and provides management reporting functions, such as the Trial Balance, Profit & Loss, and Balance Sheet reports. Within the nominal ledger, you can:

• Store individual nominal account records.
• Define up to 13 accounting periods.
• Create annual budget profiles based on % of monthly splits.
• Graphically analyse and present the current and up to 5 years' historical figures, in terms of budgets and actuals.
• Use the nominal account number, cost centre and departmental analysis facilities.
• Attach a file to a nominal account (eg. word processing documents, images and spreadsheets).
• Use the batch journal entry facility.
• View your VAT return, drilling down to individual transactions if required.
• Post items to individual nominal accounts and then group your nominal accounts for analysis purposes.
• Use the drill-down facility to analyse nominal ledger data by individual entry.
• Create memorandum accounts.
• Set up pre-payments and accruals.
• Use the unlimited transaction history storage facility.
• Tailor the Profit & Loss and Balance Sheet layouts to suit your needs.

Cash Book:
This option provides control of all bank-related activities (cash, cheques, credit cards, standing orders and direct debits). Within the cash book function, you can:

• Set up individual bank account records.
• Process cash in up to 100 foreign currencies.
• Graphically analyse and present information, for example, compare this year's bank account balances to last year.
• e-Mail directly from the bank account record and launch your bank's website.
• Use the batch data entry function.
• Attach files against bank accounts (for example, word processing documents, images and spreadsheets).
• Use the drill-down facility to analyse cash components.
• Create automatic direct debits and standing orders.
• Easily reconcile your bank accounts.
• E - banking facility

Stock Control:
This function provides full inventory control. Within the stock control option, you can:

• Set up a comprehensive record for each stock item.
• Choose to use either the stock unit name or an unlimited description on customer documentation.
• Group stock items with similar descriptions.
• Flag items as inactive so they are not available during sales order entry.
• Manage stock levels in multiple locations completely independently (for example multiple warehouses, with a number of bins within each)
• Manage stock levels using specified minimum and maximum stock level and reorder quantity controls, by location.
• Prevent sales from a stock location – eg used as a bonded warehouse, undergoing a stock take or containing damaged stock.
• Set a default supplier for each stock item, with unlimited alternative suppliers.
• Set up custom search categories appropriate for each stock item type (eg colour, size, material, style).
• Record complete purchase price history for each stock item.
• Flag individual stock items to be ordered on a back-to-back basis.
• Identify unlimited alternatives for each stock item.
• Attach files to stock records (for example, word processing documents, images and spreadsheets).
• Link Stock control with price book, to hold unlimited selling prices per stock item, in any currency.
• Use a variety of costing methods, including FIFO, Standard and Average costing
• Buy and sell stock in different units, such as metres, centimetres, cases and pallets
• Run stock-takes on a cyclical basis, and specify the number of days between counts for each stock item.
• Transfer stock items from one location to another and control issues to internal areas (independent of departments set up in the Nominal Ledger).
• Store service type stock items such as carriage, labour rates and service charges
  

Sage Report Module:
This module allows you access to the wealth of information throughout Sage 200. You can:

• Run the 250-plus reports, plus letters and documents (eg invoices, remittance advice notes) included with Sage 200.
• Use the straightforward criteria selection to pinpoint exactly the information you want.
• Choose your preferred output method including email or print manager (allowing you to print documents in batches at a convenient time).
• Using the Report Designer, edit these reports or create your own.
• Use standard or bespoke Sage stationery for a professional finish to your documents.

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